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Last modified by ericj@remc1_org on 2026/08/19 16:32
From version 8.1
edited by Lauren Keller
on 2024/08/16 10:50
Change comment: There is no comment for this version
To version 36.1
edited by Alexander Holmes
on 2025/06/02 10:10
Change comment: There is no comment for this version

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1 -REMC1 Standards - Google Gemini licensing FERPA and Cybersecurity
1 +AI Artificial Intelligence Tools with Student Data Security in Mind - With Google Gemini Info
Author
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1 -XWiki.lkeller@remc1_org
1 +XWiki.aholmes@remc1_org
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1 1  {{toc/}}
2 2  
3 -= {{id name="WARNING:-Google-Gemini-is-only-FERPA-compliant-if-you-have-Google-Ed-Workspaces-and-pay-for-a-license."/}}WARNING: Google Gemini is only FERPA compliant if you have Google Ed Workspaces and pay for a license. =
3 += {{id name="Important-Artificial-Intelligence-(AI)-FERPA/COPPA/Privacy-Considerations"/}}Important Artificial Intelligence (AI) FERPA/COPPA/Privacy Considerations =
4 4  
5 -* **Gemini free version is NOT TO BE ENABLED** in any remc1 google workspaces ([[remc1.net>>url:http://remc1.net||shape="rect"]], [[remc1.org>>url:http://remc1.org||shape="rect"]] or any other in the future).
6 -* Furthermore no REMC1 org data is to be fed into any employee’s personal gemini free access or anyone else’s Gemini instance (outside REMC1’s licensed FERPA safe enabled Gemini). Gemini free is currently disabled in [[remc1.org>>url:http://remc1.org||shape="rect"]] and can only be enabled if you have a license to utilize Gemini along with group membership (see below/next section).
7 -* The free version sifts through all your email and documents sucking the data into its public database.
8 -* Create a burner personal account if you want to use Google Gemini. Dont use it with your normal Google Email either unless you want it to suck all your emails and drive documents into the public database (including banking, HIPAA, FERPA, PII info etc..) everything then have it cranked out to other public who ask gemini questions. There are people/bad actors who craft questions to try and reveal/pull this info back out etc.. Its an identity theft attack vector.
9 -* Here is the REMC1 official template response to Gemini requests - Accurate as of May 2024. Inquiry pending to Google for Ed licensing.
10 -** [[https:~~/~~/docs.google.com/document/d/1Y7O1Yxe9FwbC68NXJBgpq29WhRf-9EJXQAbzJFYdSGI/edit>>url:https://docs.google.com/document/d/1Y7O1Yxe9FwbC68NXJBgpq29WhRf-9EJXQAbzJFYdSGI/edit||data-card-appearance="inline" shape="rect"]]
5 +== {{id name="Facts-you-should-be-aware-of"/}}Facts you should be aware of ==
11 11  
12 -= {{id name="How-Gemini-is-Enabled-for-remc1.org-staff-(only-with-an-assigned-license)"/}}How Gemini is Enabled for [[remc1.org>>url:http://remc1.org||shape="rect"]] staff (only with an assigned license) =
7 +* AI products can be incredible tools when individuals understand the privacy risks and considerations
8 +* Most (all?) Free AI tools (exceptions: Google Gemini for Education and other FERPA compliant AI tools) take any information and questions you feed into it and add that data to their public AI database to allow it to improve its future responses
9 +** It's possible that the data you feed in could come back out to another individual in part or in whole (although rare)
10 +** Your data goes into a database (public in many cases) owned by the AI company
11 +** Is your data being sold?
12 +** What happens with the data if the company goes out of business or gets hacked?
13 +** Use AI products safely (see bullets below)
13 13  
14 -June 2024: We have three Gemini licenses all assigned to Josh, Steve, Hayley.
15 +== {{id name="Utilizing-Artificial-Intelligence-(AI)-Products-in-a-safe-FERPA/COPPA-Compliant-Manner"/}}Utilizing Artificial Intelligence (AI) Products in a safe FERPA/COPPA Compliant Manner ==
15 15  
16 -It is enabled via the security group GeminiEnable.
17 +* Always assess if the product is FERPA/COPPA Compliant especially if educators plan on utilizing an AI tool with students. Most also limit their use to 18 and over (some 13 and over) in their terms of service due to privacy and regulatory facts
18 +* Always sanitize data (remove any Personally Identifiable Information/PII and FERPA information, banking/financial information etc.) before submission to any AI products
19 +* Never submit student pictures to AI products that have not been approved by parents
20 +* Never link your district Google (or any accounts) to AI products without fully understanding what you are sharing from your account (for instance the free/personal/NON Educational version of Google Gemini can suck in your emails and google docs into its public learning model and also has human reviewers that can review your submitted questions and data for enhancing their AI model. Other products can have similar privacy considerations)
21 +* FERPA: [[https:~~/~~/studentprivacy.ed.gov/ferpa>>url:https://studentprivacy.ed.gov/ferpa||shape="rect"]]
22 +* COPPA (limits data collection for kids under 13 and other restrictions): [[https:~~/~~/www.ftc.gov/legal-library/browse/rules/childrens-online-privacy-protection-rule-coppa>>url:https://www.ftc.gov/legal-library/browse/rules/childrens-online-privacy-protection-rule-coppa||data-card-appearance="inline" shape="rect"]]
23 +* If you have questions or concerns please do not hesitate to reach out to REMC1 - [[support@remc1.net>>mailto:support@remc1.net||shape="rect"]]
17 17  
18 -This group is set up through the admin console (NOT [[groups.google.com>>url:http://groups.google.com||shape="rect"]]). You cannot use a [[groups.google.com>>url:http://groups.google.com||shape="rect"]] group to control services; it has to be added in the admin console (as of June 2024 -JDH):
25 +== {{id name="Coordination-of-AI-Tools"/}}Coordination of AI Tools ==
19 19  
20 -* Make a security group (if your group label does not have 'Security' in it, it's the wrong group type. You can find instructions online walking you through steps to change a 'Mailing' group to a 'Security' group, but they appear to be outdated, and it's possible you can no longer do so
21 -[[image:attach:security_group_01.png||original-height="449" inline="true" alt="security_group_01.png" original-width="520"]]
22 -* By default 'Allow members outside your organization' is toggled off. Leave it that way; you can put anyone you want in the group, from outside the organization even, but only those people with a license in the group have access to Gemini. And you can't assign a license to someone outside your organization
23 -* Accept the defaults on the next page (No restrictions) and click 'Create Group'\\
27 +* It is recommended that district educators and admin coordinate which AI tools are in use
24 24  
25 -To enable Gemini you need admin privileges for Groups, Organizational Units (top-level), and Service Settings. Learn more about [[Administrator privilege definitions>>url:https://support.google.com/a/answer/1219251||shape="rect"]]:
29 += {{id name="Google-Gemini-Facts-and-Considerations"/}}Google Gemini Facts and Considerations =
26 26  
27 -* In the Google **Admin console** - [[admin.google.com>>url:http://admin.google.com||shape="rect"]]
28 -* Once the group has been created, open the Generative AI menu on the left and select Gemini
29 -* On the right, under Gemini Settings, click in the Service Status section (it should say OFF for everyone)
30 -* On the left, click '**Groups**' in the column under Gemini
31 -** To view the list of access groups, click **Search for a group**
32 -** Search by group name or address (in this case GeminiEnable)
33 -*** If you don’t find your group, it might be a group created in Google Groups, which can't be used as an access group
34 -* On the right, check the 'ON' box in the 'Service Status' section and hit the Save button
35 -* Changes can take up to 24 hours but typically happen more quickly. [[Learn more>>url:https://support.google.com/a/answer/7514107||shape="rect"]]
31 +== {{id name="Google-Gemini-Quick-Facts"/}}Google Gemini Quick Facts ==
36 36  
37 -= {{id name="REMC1-June-2024-Google-Gemini-Order"/}}REMC1 June 2024 Google Gemini Order =
33 +=== {{id name="FERPA-Compliant-for-Students-13+-and-staff-(for-Google-Education-Workspaces)"/}}FERPA Compliant for Students 13+ and staff (for Google Education Workspaces) ===
38 38  
39 -* Amusingly enough Mike Richardson is still listed as the contact. I’ll have this fixed for our next CDW order
40 -* {{view-file att--filename="June 2024 REMC1 Gemini Order.pdf"/}}
35 +* Free Gemini Chat experience OR paid licenses
36 +* Data protections. Data is not used to improve the public AI model. Data is not human reviewed.
37 +
38 +== {{id name="Districts-CAN-enable-Gemini-Free-Chat-experience-today-for-13+"/}}Districts CAN enable Gemini Free Chat experience today for 13+ ==
39 +
40 +== {{id name="Google-Gemini-Free-vs-Paid-Version-differences-as-of-September-2024-(moving-target)"/}}Google Gemini Free vs Paid Version differences as of September 2024 (moving target) ==
41 +
42 +* REMC1 can assist with obtaining quotes for the NOT-FREE options from the REMCSave Vendor for Google. Just send an email to support@remc1.net
43 +* **ALL TIERS FOR GOOGLE EDUCATION OR ENTERPRISE NOW OFFER DATA PROTECTION** (FERPA)
44 +* **Gemini (chat experience - free):**
45 +** **There is a limit on how many prompts you can input** into the tool. The free tier offers a limit/can have a limit **of 2 requests per minute (RPM) and 50 requests per day (RPD)​** depending on what free tier AI model you use (1.5 Pro vs 1.5 flash) but both tiers have limits and also have less comprehensive response possibilities/less complex questions can be answered in some cases.
46 +** **The free tier is the chat experience** at [[https:~~/~~/gemini.google.com>>url:https://gemini.google.com||shape="rect"]], meaning users are able to insert questions or prompts; e.g. "create a lesson plan for my 3rd grade history class on US presidents" ~-~- it will then create an outline of what you've asked it to do.
47 +** //**The main difference with the chat experience vs. the paid licenses is that this does NOT integrate with Workspace**//. The other licenses have Gemini built into Docs, Sheets, Meets, Slides, Gmail and Drive. So it's capable of performing more actions within the suite of Google tools.
48 +** **The Free version also uses a “lesser” model**/yesterdays model that may or may not give the BEST or most COMPREHENSIVE answer as compared to the larger paid model. The lessor models are Gemini 1.5 Flash and 1.5 Pro Free tier.
49 +** **The free tier has no Google Meet AI options**
50 +*** Can’t summarize google meets/take notes
51 +*** Can’t use AI closed captioning and translation
52 +*** Can’t use AI generated backgrounds
53 +*** Can’t use AI audio enhancements (noise reduction, multiple presenter microphones simultaneously active)).
54 +* **Gemini Education: (Around 12/mo per license): **Paid license for 18+ users. Limits on # of uses per month (hundreds of uses/month limit).** Integrates with Workspace **products. Offers 'Gems' (custom AI expert for any topic).
55 +* **Gemini Education Premium:** **(around 20/month per license): **Paid licenses for 18+ users. **No limits on usage. Integrates with Workspace products, also has Gems and data protection. **Advanced Meet capabilities are also available where you can have Gemini take notes for you in a meeting, or attend a meeting on your behalf if you're not able to attend. (Gemini Meets is kind of beta at the moment but improving quickly).
56 +
57 += {{id name="Detailed-Gemini-Information"/}}Detailed Gemini Information =
58 +
59 +== {{id name="WARNING:-Regarding-the-NON-Educational-FREE-version-of-Google-Gemini"/}}WARNING: Regarding the NON-Educational FREE version of Google Gemini ==
60 +
61 +* This is for the personal free Gemini version or the NON-Ed Workspace free Gemini only
62 +* The free version sifts through all your email and documents/sheets/slides sucking the data into its public database
63 +* **The free public/non-enterprise/educational version CAN HAVE HUMAN REVIEWERS** actively looking at data and prompts you input or that Gemini ingests
64 +* Create a burner personal account if you want to use Google Gemini. Don't use it with your normal Google Email either unless you want it to suck all your emails and drive documents into the public database (including banking, HIPAA, FERPA, PII info etc.) everything then have it cranked out to other public who ask gemini questions. There are people/bad actors who craft questions to try and reveal/pull this info back out etc.; it's an identity theft attack vector
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title
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1 -REMC1 Standards - Google Gemini licensing FERPA and Cybersecurity
1 +AI Artificial Intelligence Tools with Student Data Security in Mind - With Google Gemini Info