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Last modified by ericj@remc1_org on 2026/08/19 16:32
From version 9.1
edited by Lauren Keller
on 2024/08/16 10:59
Change comment: There is no comment for this version
To version 8.1
edited by Lauren Keller
on 2024/08/16 10:50
Change comment: There is no comment for this version

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1 1  {{toc/}}
2 2  
3 -== {{id name="WARNING:-Google-Gemini-is-only-FERPA-compliant-if-you-have-Google-Ed-Workspaces-and-pay-for-a-license."/}}WARNING: Google Gemini is only FERPA compliant if you have Google Ed Workspaces and pay for a license. ==
3 += {{id name="WARNING:-Google-Gemini-is-only-FERPA-compliant-if-you-have-Google-Ed-Workspaces-and-pay-for-a-license."/}}WARNING: Google Gemini is only FERPA compliant if you have Google Ed Workspaces and pay for a license. =
4 4  
5 5  * **Gemini free version is NOT TO BE ENABLED** in any remc1 google workspaces ([[remc1.net>>url:http://remc1.net||shape="rect"]], [[remc1.org>>url:http://remc1.org||shape="rect"]] or any other in the future).
6 6  * Furthermore no REMC1 org data is to be fed into any employee’s personal gemini free access or anyone else’s Gemini instance (outside REMC1’s licensed FERPA safe enabled Gemini). Gemini free is currently disabled in [[remc1.org>>url:http://remc1.org||shape="rect"]] and can only be enabled if you have a license to utilize Gemini along with group membership (see below/next section).
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9 9  * Here is the REMC1 official template response to Gemini requests - Accurate as of May 2024. Inquiry pending to Google for Ed licensing.
10 10  ** [[https:~~/~~/docs.google.com/document/d/1Y7O1Yxe9FwbC68NXJBgpq29WhRf-9EJXQAbzJFYdSGI/edit>>url:https://docs.google.com/document/d/1Y7O1Yxe9FwbC68NXJBgpq29WhRf-9EJXQAbzJFYdSGI/edit||data-card-appearance="inline" shape="rect"]]
11 11  
12 -== {{id name="How-Gemini-is-Enabled-for-remc1.org-staff-(only-with-an-assigned-license)"/}}How Gemini is Enabled for [[remc1.org>>url:http://remc1.org||shape="rect"]] staff (only with an assigned license) ==
12 += {{id name="How-Gemini-is-Enabled-for-remc1.org-staff-(only-with-an-assigned-license)"/}}How Gemini is Enabled for [[remc1.org>>url:http://remc1.org||shape="rect"]] staff (only with an assigned license) =
13 13  
14 14  June 2024: We have three Gemini licenses all assigned to Josh, Steve, Hayley.
15 15  
16 16  It is enabled via the security group GeminiEnable.
17 17  
18 -== {{id name="Make-a-Security-Group"/}}Make a Security Group ==
18 +This group is set up through the admin console (NOT [[groups.google.com>>url:http://groups.google.com||shape="rect"]]). You cannot use a [[groups.google.com>>url:http://groups.google.com||shape="rect"]] group to control services; it has to be added in the admin console (as of June 2024 -JDH):
19 19  
20 -Security groups are set up through the admin console. You cannot use a [[groups.google.com>>url:http://groups.google.com||shape="rect"]] group to control services; it has to be added in the admin console (as of June 2024 -JDH):
20 +* Make a security group (if your group label does not have 'Security' in it, it's the wrong group type. You can find instructions online walking you through steps to change a 'Mailing' group to a 'Security' group, but they appear to be outdated, and it's possible you can no longer do so
21 +[[image:attach:security_group_01.png||original-height="449" inline="true" alt="security_group_01.png" original-width="520"]]
22 +* By default 'Allow members outside your organization' is toggled off. Leave it that way; you can put anyone you want in the group, from outside the organization even, but only those people with a license in the group have access to Gemini. And you can't assign a license to someone outside your organization
23 +* Accept the defaults on the next page (No restrictions) and click 'Create Group'\\
21 21  
22 -* Make a security group. If your group label does not have 'Security' in it, it's the wrong group type; make a new group
23 -* (((
24 -Fill out the required info:\\
25 -
26 -[[image:attach:security_group_01.png||custom-width="true" original-height="449" data-xwiki-image-style-alignment="center" alt="security_group_01.png" width="520" original-width="520"]]
27 -)))
28 -* (((
29 -Customize the settings\\
30 -
31 -[[image:attach:security_group_02.png||custom-width="true" original-height="476" data-xwiki-image-style-alignment="center" alt="security_group_02.png" width="697" original-width="697"]]
32 -)))
33 -* (((
34 -Accept the defaults on the next page (No restrictions) and click 'Create Group'\\
35 -
36 -[[image:attach:security_group_03.png||custom-width="true" original-height="297" data-xwiki-image-style-alignment="center" alt="security_group_03.png" width="772" original-width="772"]]
37 -)))
38 -* You can put anyone you want in the group, including from outside the organization. Only those people with a license who are also in the group can access Gemini (see below)\\
39 -
40 -== {{id name="Enable-Gemini"/}}Enable Gemini ==
41 -
42 42  To enable Gemini you need admin privileges for Groups, Organizational Units (top-level), and Service Settings. Learn more about [[Administrator privilege definitions>>url:https://support.google.com/a/answer/1219251||shape="rect"]]:
43 43  
44 44  * In the Google **Admin console** - [[admin.google.com>>url:http://admin.google.com||shape="rect"]]
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1 -912064515
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