• • WARNING: Google Gemini is only FERPA compliant if you have Google Ed Workspaces and pay for a license.
  • How Gemini is Enabled for remc1.org staff (only with an assigned license)
  • Make a Security Group
  • Enable Gemini
• REMC1 June 2024 Google Gemini Order

WARNING: Google Gemini is only FERPA compliant if you have Google Ed Workspaces and pay for a license.

• Gemini free version is NOT TO BE ENABLED in any remc1 google workspaces (remc1.net, remc1.org or any other in the future).
• Furthermore no REMC1 org data is to be fed into any employee’s personal gemini free access or anyone else’s Gemini instance (outside REMC1’s licensed FERPA safe enabled Gemini). Gemini free is currently disabled in remc1.org and can only be enabled if you have a license to utilize Gemini along with group membership (see below/next section).
• The free version sifts through all your email and documents sucking the data into its public database.
• Create a burner personal account if you want to use Google Gemini. Dont use it with your normal Google Email either unless you want it to suck all your emails and drive documents into the public database (including banking, HIPAA, FERPA, PII info etc..) everything then have it cranked out to other public who ask gemini questions. There are people/bad actors who craft questions to try and reveal/pull this info back out etc.. Its an identity theft attack vector.
• Here is the REMC1 official template response to Gemini requests - Accurate as of May 2024. Inquiry pending to Google for Ed licensing.
  • https://docs.google.com/document/d/1Y7O1Yxe9FwbC68NXJBgpq29WhRf-9EJXQAbzJFYdSGI/edit

How Gemini is Enabled for remc1.org staff (only with an assigned license)

June 2024: We have three Gemini licenses all assigned to Josh, Steve, Hayley.

It is enabled via the security group GeminiEnable.

Make a Security Group

Security groups are set up through the admin console. You cannot use a groups.google.com group to control services; it has to be added in the admin console (as of June 2024 -JDH):

• Make a security group. If your group label does not have 'Security' in it, it's the wrong group type; make a new group

• Fill out the required info:
  

  

• Customize the settings
  

  

• Accept the defaults on the next page (No restrictions) and click 'Create Group'
  

  

• You can put anyone you want in the group, including from outside the organization. Only those people with a license who are also in the group can access Gemini (see below)
  

Enable Gemini

To enable Gemini you need admin privileges for Groups, Organizational Units (top-level), and Service Settings. Learn more about Administrator privilege definitions:

• In the Google Admin console - admin.google.com
• Once the group has been created, open the Generative AI menu on the left and select Gemini
• On the right, under Gemini Settings, click in the Service Status section (it should say OFF for everyone)
• On the left, click 'Groups' in the column under Gemini
  • To view the list of access groups, click Search for a group
  • Search by group name or address (in this case GeminiEnable)
    • If you don’t find your group, it might be a group created in Google Groups, which can't be used as an access group
• On the right, check the 'ON' box in the 'Service Status' section and hit the Save button
• Changes can take up to 24 hours but typically happen more quickly. Learn more

REMC1 June 2024 Google Gemini Order

• Amusingly enough Mike Richardson is still listed as the contact. I’ll have this fixed for our next CDW order